Lead Office Secretary

Freedom24 is a trusted online broker with expertise in the US, European and Asian stock markets, registered in Cyprus, and offers a broad range of services in the financial markets.

Freedom team is a union of high qualified professionals on the market, bursting with vibrant energy and pioneer ideas.
All of us are goal-oriented with a strong belief in teamwork power built on the strength of each of us. We work in a high paced environment and within cross-functional teams. Each of us is dedicated to achieving the best possible result, and no one thinks that he doesn’t make a change.

If you feel like you’re a good fit for us and we are a good fit for you, go ahead and check this position out.

• Lead, supervise, and develop a team of Office Secretaries and Receptionists (up to 8 people) across multiple offices, ensuring high performance, engagement, and professional growth.
• Act as a team lead and mentor: support onboarding, training, performance alignment, workload distribution, and continuous development of the administrative team.
• Establish, standardize, and continuously improve administrative and office processes, ensuring consistent service standards across all locations.
• Supervise day-to-day administrative operations, including documentation flow, correspondence, calendars, and office coordination. 
• Supervise internal and external communications, including emails, phone calls, visitors, and official correspondence.
• Coordinate and oversee scheduling of meetings, appointments, and executive calendars, ensuring smooth communication and prioritization.
• Ensure effective document management and filing systems, controlling accuracy, confidentiality, and easy access to key information.
• Oversee office management activities, including supplies procurement, vendor coordination, and interaction with external service providers.
• Act as a key point of contact between management and the administrative team, proactively addressing operational issues and proposing improvements.
• Support senior management with complex administrative tasks and special projects when required.
• Ensure confidential handling of sensitive and corporate information.

• Proven experience as a Senior / Lead Secretary, Office Manager, or Administrative Team Lead.
• Demonstrated experience in supervising or coordinating a team, with a strong people-management and coaching mindset.
• Excellent organizational, time-management, and prioritization skills.
• Strong written and verbal communication skills in English (additional languages are a strong advantage).
• Proficiency in MS Office (Word, Excel, Outlook) and office management tools.
• High attention to detail, accuracy, and process orientation.
• Ability to multitask and lead effectively in a fast-paced, multi-office environment.
• Professional, proactive, and service-oriented approach.
• Preferred: Diploma or degree in Business Administration or a related field.

• Work in the modern office in the center of Limassol with Team of open-mind people;
• Relocation package included compensation for flight, accommodation 1 month;
• VISA sponsorship for employee and family members;
• The Company cover 50% of annual cost of Healthy Plan, which employee will decide to set up with any Insurance Company;
• 21 working days of paid vacation;
• 12 additional days off per year at the expense of the Сompany;
• The Employee is annually entitled to days sick leave with pay;
• Coverage of job-related trainings, courses, and professional certifications;
• Team building, corporate events, football and volleyball clubs, sports events and challenges;
• Competitive salary package with additional family-related benefits, including a child allowance.