Office Manager

Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Spain, Madrid.

Join us and become part of a professional, dynamic team shaping the future of investment services in Europe.

1. Administrative Support and Workflow Organization:

• Managing the company’s incoming and outgoing correspondence with accuracy and discretion;
• Supporting seamless document flow between departments, ensuring timely execution of internal processes;
• Driving administrative procedures to enhance operational efficiency;
• Maintaining a well-organized, efficient, and inspiring office environment; 
• Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow;
• Conducting regular physical inventory audits and maintaining records. 

2. Communication and Collaboration:

• Overseeing internal and external communication to uphold the company’s professional image;
• Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services;
• Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy;
• Actively supporting the HR department on a wide range of operational and people-related matters.

3. Executive Support and Guest Relations:

• Proactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives;
• Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events;
• Serving as the first point of contact — answering and directing calls, welcoming clients and guests with warmth and professionalism;
• Hosting visitors of all seniority levels, ensuring a polished and welcoming experience.

4. Financial and Operational Processes:

• Processing vendor invoices through SAP Concur in alignment with company policy and timelines;
• Reviewing and managing employee expense reports, ensuring full compliance with internal procedures.

5. Additional Responsibilities:

• Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries;
• Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement.

• Bachelor’s degree (Business Administration, Management, or a related field preferred);
• 3 plus years of experience in a similar administrative or operational role;
• Fluency in English and Spanish, both written and verbal;
• Advanced computer skills, including MS Office Suite and other relevant business tools;
• Experience in organizing and maintaining electronic document management systems;
• Excellent interpersonal and communication skills, with the ability to interact across all levels of the organization;
• Strong organizational and time-management skills, with the ability to handle multiple priorities;
• High attention to detail and accuracy in a fast-paced environment;
• Ability to independently identify and resolve issues;
• A proactive, solution-oriented mindset and positive attitude;
• Flexible and adaptable, capable of working under pressure;
• A reliable team player with a genuine willingness to learn and grow.

• Modern, fully equipped office — a comfortable and inspiring workspace in a central location;
• Competitive salary — motivating and aligned with local market standards;
• Career growth opportunities — develop across departments and functions within an international group;
• Official employment — clear contracts, timely payments, and full compliance with local labor laws;
• Standard five-day workweek — 8-hour workdays supporting your work-life balance;
• Legally compliant vacation and public holidays — we respect and follow each country’s labor code;
• Private health insurance support — partial coverage of private medical insurance to support your well-being.